What Is A Record Series?

Which of the following is a non record?

The following are examples of non-record material: Extra copies of documents preserved only for convenience, or reference, of which no action is recorded or taken.

Publications or other processed documents that require no action and are not part of a case on which action is being taken..

What is a series in archives?

The most common unit of records is called a “series.” A series of records were accumulated and used together for a specific purpose, during a distinct period of time, and the records in a series are usually arranged in a particular order.

What are the three main types of records?

Some of the most significant record types are:Property records – title deeds and settlements.Accounting papers – including rentals, vouchers, surveys and valuations.Legal papers.Inventories.Correspondence.Enclosure papers.Manorial papers – court rolls, custumals, terriers, surveys etc.Personal and political papers.More items…

What are different inventory records?

There are 3 main types of Inventory Records. Category Records, Vendor Records, and Item Records.

What is the purpose of inventory records?

The purpose of a records inventory is to identify and quantify all records created or maintained by your department or office. The records inventory is used to collect information about your records including type, date range, format, volume, storage location, and applicable records series information.

At what point does a document become a record?

The answer is simple: “A document becomes a record when the description of the document’s content can be found on the company’s official records retention schedule.” To be more precise, “A original document becomes an official record when the content of a document matches words and phrases on the company’s official …

What is not a record?

Nonrecords are informational material that does not meet the definition of a record; e.g., extra copies of documents kept for convenience; reference stocks of publications; blank forms, formats, or form letters; documents that do not contain unique information or that were not circulated for formal approval, comment, …

How often can non record material be destroyed?

Nonrecord materials should be destroyed when no longer needed for reference. NARA’s approval is not required to destroy such materials. Nonrecord materials should be removed from US Government custody only with the agency’s approval.

What are the 2 types of inventory systems?

There are two main types of inventory systems, the perpetual inventory system and the periodic inventory system. The main difference between the two systems is how often inventory data is updated.

What are examples of records?

17.3 Definition and Identification of Records Examples include documents, books, paper, electronic records, photographs, videos, sound recordings, databases, and other data compilations that are used for multiple purposes, or other material, regardless of physical form or characteristics.

What is a record?

A record is any document (paper or electronic) created or received by offices or employees that allows them to conduct business. This definition includes, but is not limited to: correspondence. forms. reports.

What are the 5 types of inventory?

5 Basic types of inventories are raw materials, work-in-progress, finished goods, packing material, and MRO supplies. Inventories are also classified as merchandise and manufacturing inventory.

What are series in records management?

A series is a group of records arranged according to a filing system or kept together because they relate to a particular subject or function, result from the same activity, document a specific kind of transaction, take a particular physical form, or have some other relationship arising out of their creation, receipt, …

What are the two archival principles?

The first, which is generally known as the principle of provenance, is that archives should be kept according to their source. The second is that archives should be kept in the order originally imposed on them.

What is an archival collection?

Documents or records generated during the natural (organic) functioning of their creator (provenance), and assembled or filed in their original order of creation. Compare with artificial collection.

What are the classification of records?

A file classification scheme (also known as a file plan) is a tool that allows for classifying, titling, accessing and retrieving records. It is presented as a hierarchical structure of classification levels and is based on the business activities that generate records in a specific organizational business setting.

What is a record inventory?

A records inventory is compiling a descriptive list of each record series or system, including the location of the records and any other pertinent data. A records inventory is not a list of each document or each folder.

What is the importance of inventory records?

An accurate inventory record helps to ensure that you always have high-demand items on-hand, so that you never come up short. An accurate inventory record also allows you to follow sales trends, so that you can differentiate between fast-moving and slow-moving products.

What records should be kept?

How long should you keep important documents?Store permanently: tax returns, major financial records. … Store 3–7 years: supporting tax documentation. … Store 1 year: regular statements, pay stubs. … Keep for 1 month: utility bills, deposits and withdrawal records. … Safeguard your information. … Guard your financial accounts. … Properly dispose of paper documents.

What are the 4 types of inventory?

The four types of inventory most commonly used are Raw Materials, Work-In-Progress (WIP), Finished Goods, and Maintenance, Repair, and Overhaul (MRO). When you know the type of inventory you have, you can make better financial decisions for your supply chain.